Advising Center Policies
Hours of Operation
Monday - Friday
8:00 A.M. to 5:00 P.M.
Location & Directions
115 McCoy Hall
McCoy Hall is located at the corner of Woods and Comanche streets at 708 N Comanche.
Visitor parking is available in the LBJ Student Center Parking Garage (pay-to-park) located north-northwest of McCoy Hall. Directions to the garage can be found by clicking here. We recommend that you arrive early when parking the garage in case it is full.
To schedule an appointment to see an advisor:
- To schedule over the phone, call 512-245-1993.
- To schedule in person, visit the front desk of the advising center in 115 McCoy Hall.
We do not schedule appointments via email. All advising appointments are conducted in person with rare exception. Please plan to meet with your advisor early, as appointment slots book out well in advance, particularly before registration begins each semester.
Advisors do not provide academic advising via email. Email correspondence may be used to discuss simple, follow-up questions and clarifications.
The following are important guidelines for emailing an advisor:
- All correspondence with an advisor must also include the student's Texas State ID number.
- An advisor may require that some questions submitted via email be addressed during a scheduled appointment.
- All correspondence should be properly constructed and contain enough details for the advisor to best assist the student.
All currently enrolled McCoy College students are required to have an active Texas State email address and check it regularly. McCoy College uses the email address for important announcements, some official correspondence, and newsletters. Currently enrolled students are required to use their Texas State email address when corresponding with an advisor. This requirement helps ensure student confidentiality.
No Show Policy
If you need to cancel or reschedule an appointment, you must notify the Advising Center by phone or in person at least four business hours in advance. If you fail to give four business hours notice, your cancellation will be noted as a no-show.
If you are more than 10 minutes late to your appointment, your advisor will not be able to see you, and your tardiness will be noted as a no-show.
If you miss your appointment, your absence will be noted as a no-show.
After three no-shows, you will forfeit the right to schedule appointments in advance and will only be able to schedule and attend same-day appointments (which are not guaranteed and are available on a first-come, first-serve basis).
Effective April 2012.
Students whose Texas State GPA drops between a 2.0 and 2.25 are placed on academic notice by McCoy College.
Academic notice serves as a warning that a student's Texas State GPA is borderline for academic probation. It is an invitation to seek assistance in developing strategies to meet academic goals.
Students who are placed on college academic notice are contacted via email by the academic advising center. Students on academic notice are encouraged to:
- Speak with an academic advisor about strategies for improving academic performance
- Determine a target GPA and work to achieve it
- Know the policy on academic probation and restricted status
- Check Texas State email account regularly for announcements
- Check semester and Texas State GPA regularly using CatsWeb
- Utilize academic support and tutoring services such as the Student Learning Assistance Center, Writing Center, and Student Support Services.
Academic Probation & Restricted Status
Please note: this information applies to students who have been admitted to McCoy College. Non-business majors should refer to the college of their declared major for probation information.
McCoy College students whose Texas State GPA falls below 2.0 are placed on academic probation by Texas State and are also placed on restricted status by McCoy College.
McCoy College Policy
Students on academic probation and restricted status must increase their Texas State GPA to at least 2.0 in the subsequent semester or their McCoy College student classification will be terminated. When a student’s McCoy College classification is terminated, his or her admission to the College is voided. He or she must re-apply for admission to McCoy College once his or her Texas State GPA is above 2.0 and compete with other applicants for McCoy College openings.
Please take note of the following conditions affecting business students’ course schedules on probation and restricted status:
- Students with less than a 2.0 overall GPA are not eligible to enroll in “new” (not previously taken) upper-division (3000-4000) business courses.
- With permission, a student may repeat no more than six hours of upper-division courses.
- Students not yet admitted to the McCoy College of Business are not eligible to repeat upper-division business courses until their GPA is above a 2.0.
Texas State Policy
Students placed on academic probation will have two long semseters (fall and spring) to raise their Texas State GPA to a 2.0 or higher. If the Texas State GPA is still less than 2.00 at the end of the second probationary semester, the student will be placed on first academic suspension. Complete academic probation and suspension policies are available in the Undergraduate Catalog.
Procedures for Business Students Placed on Academic Probation
A probation hold will prevent you from registering or making any changes to your class schedule. To have your hold cleared and to register or make schedule changes, you must attend a probation advising session with your academic advisor.
Course Repeat Fee
Students attempting a course for the third or more time may be charged a fee in addition to the tuition charged for the course. The fee is subject to change each year upon action of the Texas Higher Education Coordinating Board. This fee will be assessed for courses attempted at Texas State as of the fall semester of 2002 or later. This assessment does not include courses attempted at other colleges or universities.
Family Educational Rights and Privileges Act (FERPA)
The Federal law, Family Educational Rights and Privacy Act (FERPA), protects the privacy of the student education records and guarantees students’ access to their own records. You can read more about FERPA here.
Texas Education Code §54.014 specifies that resident undergraduate students may be subject to a higher tuition rate for attempting excessive hours at any public institution of higher education while classified as a resident student for tuition purposes. You can read more about the Excessive Hours Fee here.
When a course is taken more than once from Texas State, the second grade (first repeat) and all subsequent grades (repeats) are included in computing the Texas State hours attempted, grade points earned and GPA. W, I, PR, and RP grades are excluded.
If the last grade in a repeated course is lower than an earlier grade, the last grade is used to determine whether the course fulfills university requirements. If the last time a course is taken is from another school, that course will meet degree requirements, but the last grade at Texas State counts towards the Texas State GPA.
A course taken for transfer credit must be repeated as transfer credit to count as a repeat. When a course is taken more than once from a transfer institution, the second grade (first repeat) and all subsequent grades (repeats) are included in computing the overall hours attempted, overall grade points earned and GPA. “W” and “I” grades are excluded.
Under Texas Education Code §54.0065, qualified students will receive up to a $1,000 tuition rebate upon graduation from Texas State. To determine eligibility for the rebate it is particularly important to follow the advice and counsel of an academic advisor. Application for the rebate must be made no sooner than the first day of the semester of graduation and no later than 60 days after graduation. Failure to graduate will require reapplication for the rebate for the next semester of eligibility.
Read more about tuition rebate eligibility.
Graduating with Honors
Students earning a Texas State GPA of 3.40-3.59 will graduate cum laude; 3.6-3.79 will graduate magna cum laude; 3.8-4.0 will graduate summa cum laude. Effective Summer 2012, to be eligible for graduation with honors, a student seeking a baccalaureate degree must have completed a minimum of 54 semester credit hours at Texas State preceding graduation.
Minimum Degree and Advanced Hours
In order to graduate, you are required to complete a minimum of 120 semester hours, including 36 advanced (3000- or 4000-level) hours.
Make sure to talk with your advisor about this requirement to find out if you will need to take any free elective and advanced free elective courses.
Minimum GPA for Graduation
Before graduating from Texas State, first and second baccalaureate students must satisfy the following minimum grade requirements:
- A Texas State GPA of 2.00
- A business GPA* of 2.25 (BBA students) or a major GPA of 2.25 (BA ECO students)
- A minor GPA of 2.00
- ACC students in the 2014 catalog and later are required to have a major GPA of 2.5
*The business GPA consists of all business core curriculum courses and major courses combined.
Students must complete 50% of their business courses at Texas State in order to graduate.
In the last 30 hours before graduation, 24 of the 30 hours must be taken at Texas State.
Only 72 hours of community college and junior college credit may be applied toward your degree requirements.
Writing Intensive Coursework
In order to graduate, all students are required to complete nine hours of writing intensive coursework at Texas State.
Writing intensive coursework taken at Texas State in the general core include:
- HIST 1310
- HIST 1320
- PHIL 1320
Writing intensive coursework taken at Texas State in the business core include:
- MGT 3353 or MGT 3453
- MGT 4335
Participation in Commencement
Participation in Commencement is not a degree requirement. It is optional. Students participate in the commencement ceremony of their academic college in the semester in which they graduate. With approval from their advisor, a student can petition to participate in the commencement activities early if they have one degree requirement remaining to complete in the subsequent semester. If you participate in a commencement ceremony prior to officially graduating you will need to re-apply for graduation in the semester in which you complete your remaining course.